At the start of the COVID-19 pandemic, we helped TeenTech pivot to deliver exciting, engaging and highly interactive TeenTech Live virtual events which could be accessed from home (during lockdowns) and from the classroom.
Managing the registrations for these events and corresponding with schools that had signed up for these events was initially a manual process, so in the summer of 2021, we developed a new account and event booking system for TeenTech.
We used some existing scheduling software as the foundation for this experience to minimise the development costs and the Chaos Created team built on top of this foundation, developing custom functionality to meet TeenTech’s requirements. We integrated the virtual events platform we had already developed, integrated a complete account registration and management system, built a content access system with different tiers and access rights (for example, teachers might need access to additional resources), and built custom displays to help promote the various TeenTech Live programmes and regional events.
The finished project has been game-changing for TeenTech, allowing students, parents, teachers and partners to register for a new TeenTech account and easily register for TeenTech Live events. Participants can manage their registrations, update participant details, and sign-up for notifications of upcoming events.
We automated the entire event registration process, with confirmation emails being generated along with event-view links, reminders and follow-up emails, freeing up the project managers’ time to focus on the events themselves.
With the return to physical TeenTech Festivals earlier this year, alongside the continuation of the successful TeenTech Live events, the events system is now being used for in-person events too, and we are looking forward to expanding the functionality of this system in new and exciting ways in the future.